Platforms, applications and automation for academic quality, research projects, digital education and institutional planning.
This is the technology area of Universitas. The same team that advises universities on quality assurance, instructional design and European projects specifies and builds the systems that support that work. Each engagement starts with a bespoke pilot, scoped to one process, team or programme.
Each page explains the situation we are called for, what the work produces, a scoped first pilot with its deliverables and acceptance criteria, and how the implementation continues. Scope, price and calendar are always agreed in writing before anything starts.
An accreditation or monitoring report is approaching
Organise the evidence of your degrees and follow academic quality without rebuilding the file for every review.
See the approachTypical triggerA funded project starts, or reporting is close
Coordinate a project between partners: responsibilities, deliverables, documentation and the evidence the report will need.
See the approachTypical triggerA new programme has to be launched
Connect academic design and technology so a programme can be launched with materials, student journey and administration defined.
See the approachTypical triggerA strategic plan or a governing body report is due
Connect indicators from the sources you already have, so that governing bodies discuss decisions instead of discussing figures.
See the approachEach card states the project, its public output, the precise role of Universitas and why it is relevant. Participating in a consortium does not mean sole authorship, so the role is written out in every case.
Public output
A published online course and a published Android application, both openly available.
Role of Universitas
Universitas: consortium coordination. The application is published by Sport Innovation Hub. Content produced with the academic partners.
Why it is relevant
Research becoming a course and an app: the same path a university follows when it wants a research result to reach practice.
Public output
A published digital course for university sport directors and refereeing committees, available online.
Role of Universitas
Universitas participates as a consortium partner, alongside Sport Innovation Hub. The coordinator is Associação de Futebol de Braga.
Why it is relevant
A digital course produced with a consortium and published for a defined professional audience.
Internal reference
An internal platform in daily use by the Universitas team. There is no public demonstration of it.
Role of Universitas
Specified, built and operated by Universitas
Why it is relevant
Evidence that the team specifies, builds and operates multilingual systems, not only advises on them.
Internal tool, no public link
Full caseCost depends on the number of users, the integrations required, data migration, languages and the support you need. The proposal confirms price and calendar before any work begins.
One short conversation about the process, who owns it and what the first bounded scope would be.
A document with deliverables, acceptance criteria, price and calendar, agreed before work starts.
The pilot is delivered and accepted against those criteria. Continuing to a wider implementation is your decision.
Open only the section you need. Everything here also appears, applied to your case, on the page for your type of team.
Each area describes the problem it addresses, what is delivered and who usually leads the project inside the institution. Scope and deliverables are agreed case by case.
Need
Documentation for accreditation and monitoring is scattered across drives, mailboxes and spreadsheets, and each review starts by searching for it again.
Deliverables
Evidence map by criterion, a shared repository with owners and review dates, indicator sheets with their data source, and self assessment report workflows with version history.
Expected benefit: less time spent gathering documents and a traceable review before each submission.
Who leads it: Quality assurance units and vice rectorates
Related consultancy service: Quality Assurance Consultancy
Need
Programmes and courses are produced by different teams, with uneven structure, and the link between learning outcomes, activities and assessment is hard to demonstrate.
Deliverables
Course templates and competence maps, production workflow for materials, configuration of the institution's virtual learning environment, and a review checklist shared by the academic teams.
Expected benefit: a comparable structure across programmes and a review that can be documented.
Who leads it: Teaching vice rectorates and training managers
Related consultancy service: Instructional Design
Need
European projects are coordinated between institutions and countries, and deliverables, deadlines and reporting evidence live in parallel copies.
Deliverables
Shared consortium workspace with work packages, deliverables and milestones, a calendar of obligations, a document register for reporting, and dissemination tracking.
Expected benefit: a single place where the coordinator sees status and where partners upload what the report will require.
Who leads it: Research and project offices
Related consultancy service: Research and Grant Management
Need
Leadership teams prepare decisions with figures that come from several sources and do not always agree with each other.
Deliverables
Agreed indicator definitions, a dashboard fed by the institution's own sources, reference comparisons with European programmes, and a reporting routine for governing bodies.
Expected benefit: the same figure means the same thing in every meeting.
Who leads it: Rectorate teams and research centre management
Related consultancy service: HEI Strategic Planning
We start from the evaluation criteria, the programme rules or the curriculum framework the system has to serve, and agree objectives with your teams.
Data model, roles, integration with the systems already in use and the legal basis for the data involved, prototyped with the people who will use it.
Delivery in short cycles with institutional staff involved from the first iteration, on your platforms where they exist.
Training, adoption follow up, maintenance and the updates that platforms and regulation impose over time, planned from the first proposal.
Teams responsible for accreditation, monitoring and internal quality assurance who need their evidence organised and reviewable.
Offices coordinating consortia, deliverables and reporting across countries, who need shared status and a document register.
Centres that manage programmes and data with small teams, and those responsible for course production and instructional quality.
We specify from the criteria of evaluating agencies, the European frameworks and the reporting rules of each programme, because the same team applies them in consultancy work.
Universitas has worked with universities and research centres in Europe, the United States and Latin America. We know how a deliverable is specified, produced, reported and reviewed.
The tools listed in this page support the work of Universitas itself. We keep them running, so we know what maintenance costs.
We agree accessibility and personal data requirements with the institution at the design stage and document the measures applied in each project. The applicable framework is defined case by case.
These are custom developments we can build for an institution, not software already deployed. In all of them a person reviews and approves before anything is used. The example below shows the sequence.
Input
Programme documentation
Assistance
A proposed classification with references
Human review
Validation by the quality unit
Use
A review prepared with traceability
Proposing which criterion each document relates to, so the quality unit reviews instead of searching.
Flagging differences between the work plan, the report and the supporting documents before a submission.
Drafting learning outcomes and alignment tables that academic staff then correct and approve.
Decisions about students remain with academic staff. These systems prepare, they do not decide.
We do not build systems that score people. Analysis serves programmes and institutions.
First the tools Universitas has built and operates itself. Then European consortium projects in which Universitas coordinates or participates, included as references for the way we work, not as products of this area.
Specified, built and operated by Universitas
An online self diagnosis for leadership teams that reviews the institution's starting point in European projects, quality assurance and programme design, and returns a structured reading of the options available.
ViewSpecified, built and operated by Universitas
A comparison tool that places an institution's position in European programmes next to reference data, used to prepare strategic conversations with rectorates and research offices.
ViewSpecified, built and operated by Universitas
The platform behind the operations of Universitas: pages by service in several languages, resource delivery, and contact management for the team.
ViewIllustration of the workflow. It is not a screenshot of the tool.
Universitas participates in these consortia in research, training and coordination roles. The digital components are developed within each consortium.
Universitas: consortium coordination. The application is published by Sport Innovation Hub. Content produced with the academic partners.
An Erasmus+ sport project on the menstrual cycle and physical activity. Its public outputs include an online course, which states that it is coordinated by Universitas, and an Android application published by Sport Innovation Hub. Other project objectives are not evidenced here.
ViewUniversitas participates as a consortium partner
Digital Administrative and Training Assistant is an Erasmus+ sport project aimed at identifying clubs' digital needs, designing a training management application and testing digital transformation approaches.
ViewUniversitas participates as a consortium partner, alongside Sport Innovation Hub. The coordinator is Associação de Futebol de Braga.
An Erasmus+ sport project on recruiting, training and retaining young officials, connecting schools, universities and sport organisations. Its published output is a digital course for university sport directors and refereeing committees. The other project objectives are not evidenced by these sources.
ViewWrite to us with the process involved, who leads it and the timeline. A specialist from Universitas reviews the case and replies with next steps.
The brief is prepared locally on this page. The button opens a draft in your own email application, ready for you to review and send. This page does not submit anything to our systems. Please do not include personal data.
Summary
Type of institution: University Need: Evidence and quality assurance Timeline: Within three months
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